First: What is a Warenwirtschaft (inventory management) system?

A Warenwirtschaft system is a digital tool that helps you with:

• Tracking products (incoming goods, outgoing goods, current stock levels)

• Managing suppliers and purchase invoices

• Organising orders and pricing

• Connecting to your cash register (POS) and invoices

• In some cases: integrating with your online shop or accounting software

Second: How do you choose the right system? Here are 8 key criteria

Criterion – Why is it important?

1. Size and type of your business
   Simple systems are enough for small shops,
   but larger companies need more professional tools with advanced functions.

2. Ease of use (usability)
   The software should be easy to understand for you and your staff,
   without the need for long or complicated training.

3. Language support (Arabic/English)
   If your German is not yet strong, look for a multilingual system
   that supports English (and ideally other languages) alongside German.

4. Integration with POS (cash register)
   Make sure it can connect directly to your payment terminal
   and receipt printer.

5. Smart reports (stock and sales analysis)
   You should quickly see which products are running low
   and which items are not selling well.

6. Supplier and invoice management
   The system should allow you to enter purchase invoices
   and automatically track incoming deliveries.

7. Connection to your online shop
   Very important if you also sell online –
   stock levels and orders should be synchronised automatically.

8. Price and monthly subscription
   Choose a plan that matches your budget –
   some systems are free or very low-cost, others are premium solutions.

Third: Popular and suitable systems in Germany

System – Suitable for … – Approximate price – Main features

• JTL-Wawi
  – Suitable for: online shops and wholesalers
  – Price: free
  – Features: very powerful, excellent integration with many shop systems.

• Lexware Warenwirtschaft
  – Suitable for: small and medium-sized businesses
  – Price: from approx. €20 per month
  – Features: easy to use, strong financial and business reporting.

• Orgasoft.NET
  – Suitable for: supermarkets and larger retail chains
  – Price: on request (depends on the project)
  – Features: supports RFID, full control over multiple branches and locations.

• weclapp
  – Suitable for: small and medium online retailers
  – Price: from approx. €39 per month
  – Features: cloud-based; combines invoicing, stock management, CRM and more in one solution.

• Billbee
  – Suitable for: Amazon / eBay / Shopify sellers
  – Price: from approx. €10 per month
  – Features: manages stock, orders and automated shipping workflows.

Fourth: Example questions you should ask before buying

• Do I need to install the software locally on a computer, or is it a cloud-based system?

• Can I create multiple user accounts with different permissions (e.g. owner, cashier, warehouse)?

• Does it support my existing POS and cash register hardware?

• Does it send alerts when stock levels are low?

• Can I import product data from an Excel file?

• Is there technical support in a language I understand (e.g. German, English, etc.)?

Fifth: Practical example

You own a small shop that sells perfumes:

• Products: around 200 different items

• Suppliers: 4 companies

• You use a simple cash register and a receipt printer.

Best options for you:

• JTL-Wawi – free and very powerful for your size of business.

• Or Lexware, if you want more classic office-style software and direct support.

• If you also sell online, then weclapp or Billbee are strong choices,
  since they integrate well with online shops and marketplaces.

The writers and editorial team of the website strive to provide accurate information based on extensive research and multiple sources. However, mistakes may occur or certain details may remain uncertain. Therefore, please treat the information in these articles as an initial reference only and always contact the relevant authorities, experts or official bodies to obtain confirmed and legally binding information.