Shipping Japanese and Korean car spare parts via Dubai to Germany: submitting a “Selbstauskunft” to customs

Shipping Japanese and Korean car spare parts via Dubai to Germany: Submitting a “Selbstauskunft” to customs

The market for Japanese and Korean car spare parts is very active in Germany. Demand is high due to the quality of these parts and the ongoing maintenance needs of vehicles. When importing such parts, especially via transit hubs like Dubai, shipments are subject to strict customs procedures, including the submission of a “Selbstauskunft” (self-declaration).

This article explains what a Selbstauskunft is, why customs may require it, and how to prepare it correctly.

1. What is “Selbstauskunft”?

A “Selbstauskunft” is a self-declaration form submitted to German customs when importing goods. The importer provides detailed information about the shipment, including:

• a detailed description of the parts (type, model, part number),

• the true value of the goods,

• the country of origin,

• the purpose of the import (commercial, personal use, donation, maintenance of a fleet, etc.).

This form helps customs to:

• calculate customs duties and taxes accurately, and

• speed up the clearance process.

2. Why is “Selbstauskunft” requested for imports via Dubai?

Since Dubai often serves as an intermediate logistics hub, German customs may seek additional assurances about:

• the genuine origin of the goods (Japan, Korea, etc.),

• the absence of re-labelling or manipulation of origin in the transit country,

• whether the parts might qualify for preferential trade agreements or reduced duty.

For that reason, customs or the customs broker may request a precise Selbstauskunft in order to:

• avoid delays in customs clearance,

• prevent or detect smuggling, undervaluation or fraud,

• and determine whether the spare parts are eligible for duty reductions or exemptions.

3. Information required in the “Selbstauskunft” form

The Selbstauskunft typically includes the following data:

• Detailed description of the spare parts: type, model, part number, intended use.

• Original country of manufacture: for example Japan or South Korea.

• Total value of the shipment in euros.

• Details of sender and recipient: name, full address, sometimes VAT ID or tax number.

• Purpose of the shipment:
  – resale (wholesale/retail),
  – personal use,
  – maintenance of company vehicles or fleets,
  – gift, donation or commercial sample.

• Confirmation of the accuracy of all information plus date and signature of the importer.

4. Customs clearance procedure in Germany

The usual steps for customs clearance are:

1. Submission of the Selbstauskunft together with all other import documents, such as:

   • commercial invoice,

   • bill of lading / airway bill,

   • certificate of origin where applicable (e.g. EUR.1 or origin declaration on invoice).

2. Assessment by customs authorities, including:

   • verification of documents,

   • classification of the spare parts under the correct tariff/HS code,

   • calculation of customs duties and import VAT (Einfuhrumsatzsteuer – EUSt).

3. Payment of assessed duties and taxes before release of the shipment, or use of special payment arrangements (e.g. deferment accounts).

4. In some cases, customs may order:

   • a technical inspection of the parts,

   • or random checks to confirm compliance with safety standards and to detect counterfeit parts.

5. Tips for smooth import of spare parts

• Work with reputable freight forwarders and logistics companies that offer professional customs brokerage services.

• Ensure that all information in the Selbstauskunft is complete and truthful; incorrect declarations can lead to fines or legal consequences.

• Keep copies of all documents (invoices, origin certificates, shipping documents, Selbstauskunft) well organised for possible audits.

• Regularly check updates to customs regulations and specific rules for automotive spare parts in Germany and the EU.

Summary

By following these steps, you can help ensure that Japanese and Korean car spare parts shipped via Dubai to Germany are cleared quickly and with minimal delay at customs.

The editorial team strives to provide accurate information based on thorough research and multiple sources. However, errors or incomplete information cannot be completely ruled out. The information in this article is therefore intended as initial guidance only; for binding and up-to-date advice, you should always consult the competent customs and governmental authorities.